Daily campus checks
Use this procedure to coordinate the campus office, teaching staff, and campus services. Each person completes only the tasks allowed by their account and duties. This is an office checklist, not an automatic application workflow.
Before you start
Select the campus, academic cycle, and teaching period in the workspace. Check the campus date and time zone before entering attendance or dated transactions. Review the role instructions for your account. Assign an owner for each enabled service and a deputy for absences. Keep the checklist in the campus's approved handover system. The application has no single daily approval screen for all these tasks.
Open the campus day
- Confirm the workspace context and the teaching period's status.
- Review today's calendar events, closures, and scheduled notices.
- Check staff leave and arrange eligible lesson cover.
- Review family requests that need a response.
- Review admission offers and capacity before accepting another learner.
- Ask the operator to check service health after a reported outage.
Use campus-local dates for daily work. A holiday event does not automatically perform academic period closure. A notice visible to staff does not prove that a family received its email.
Complete teaching records
- Open the intended section's attendance register.
- Confirm the register date and learner roster.
- Record the attendance states, then select Save register.
- Reload the register and confirm that the saved states remain.
- Review due assessments and unresolved gradebook entry errors.
- Submit result revisions only after checking marks, weights, and the roster.
- Ask the separate authorized reviewer to handle submitted results.
The teacher's default role does not approve or publish results. If you lack publish result, hand the checked marks to the authorized publisher. A gradebook save can report separate row failures. Check each failed row before submitting the entire result revision.
Complete office and service records
| Owner | Review | Follow-up |
|---|---|---|
| Enrollment office | New admissions, changed placements, offers, and waiting candidates. | Check saved placement and capacity; use the admission queue for a full section. |
| Communications staff | Notices, events, and unanswered family requests. | Review audience and publication state before responding or publishing. |
| Finance staff | Receipts, references, allocations, held credit, expenses, and deposits. | Complete finance reconciliation. |
| Librarian | Issued copies, returns, reservations, and uncollected holds. | Confirm physical copies against loan records. |
| Boarding staff | House placement, roll entries, and overnight leave. | Complete the boarding workflow with the intended date. |
| Facilities staff | Today's bookings and conflicts. | Check the booking and room availability. |
| Student-care staff | Assigned cases, support plans, and health updates. | Use the restricted workflow; exclude private case text from general handovers. |
Skip disabled services and record who owns unfinished work. Do not give broad access merely to complete the checklist. Use delegated duties to identify the required permissions.
Hand over unfinished work
- Record the campus, date, workflow, and existing record identifier.
- Record the last confirmed saved state and the next action.
- Assign the responsible person and an agreed completion time.
- Include a relevant guide link and the visible error when blocked.
- Confirm receipt with the next responsible staff member through the campus's approved process.
Keep receipts, private exports, and restricted student-care information in their approved storage. A timeout does not prove that an operation failed. Open the existing record before repeating a payment, import, or publication request. Do not close academic or financial periods merely because the office day has ended.
| Problem | Action |
|---|---|
| Attendance roster differs from the expected class | Check date, placement history, section, and working cycle. |
| Staff member cannot complete an assigned duty | Review membership, permissions, feature state, and record restrictions. |
| Family reports missing results | Check approval state and the guardian link; draft marks are not portal results. |
| Handover task has uncertain save status | Reload the existing record and inspect its history before retrying. |
Check the result
Confirm saved attendance, named owners for unfinished tasks, and completed finance checks. Confirm that the next shift knows which work remains blocked. Record the review time and reviewer in the campus handover record.